Canby Foursquare is hiring for our Office Administrator position. This position includes supporting the Canby Foursquare staff, being a friendly face to office visitors, and assisting with accounts payable and receivable. Please email your resume to Tim O'Hara or call the church office (503-266-4444) to inquire about this position.


Job Title: Office Administrator and Accounts Payable/Receivable

Responsible to: Executive Pastor

Hours: Part time, T/W/TH from 9am-3pm

Posted: 04/22/2024


Description: The Office Administrator will undertake administrative tasks to ensure the rest of the Canby Foursquare Team has adequate support to work efficiently, and perform office receptionist duties. This position also is responsible for the financial processing of donations and invoices for the church and will support the Executive Pastor to maintain multiple databases and accurate record keeping. The role will also work in conjunction with the accounting company and process payroll.


Responsibilities are:

Office Administrator:

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Purchase and restock inventory of office, church, and patio supplies
  • Create and submit timely reports for the church council & ICFG 
  • Maintain church campus usage calendar

Accounts Receivable/ Payable:

  • Track donations of both cash and checks and post giving statements
  • Process and enter all A/P invoices and expenses into Approval Max
  • Oversee a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Mail and distribute funds for local and foreign missions through bank ACH or Approval Max
  • Assist with reconciling church funds accounts
  • Assist with the credit card process including gathering all receipts from cardholders and processing employee reimbursements
  • Maintain files and distribute accounting documents, records and reports
  • Performs other duties as required to support Executive Pastor and council


  • Process and post semi-monthly payroll 
  • Review employee time punch edits made by managers to ensure accuracy and consistency
  • Provide assistance with problem troubleshooting and resolves employee pay discrepancies
  • Manage payroll files and other record keeping
  • Create new employee personnel files
  • Coordinate with our accounting and payroll companies


  • Past experience in an office environment 
  • Outstanding communication and interpersonal abilities
  • Excellent organizational skills
  • Familiarity with office management procedures and basic accounting principles
  • Three years experience in bookkeeping and/or similar roles.
  • Previous experience using Excel and Quickbooks (or other accounting software)
  • Strong ethics and understanding of confidentiality
  • Ability to work independently and as part of a team